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Save All Outlook Emails to Adobe PDF

by Admin
emails conversion
December 4, 2020

Want to know how to save all Outlook emails to Adobe PDF format, then follow the below post that describes the complete method in a simple way.

Scenario:

I urgently require saving my Outlook 2019 emails into Adobe PDF for a presentation project. I know manually it’s possible to export Outlook data file to Adobe PDF format by installing Outlook and Adobe Acrobat on the same system. But I have another issues altogether, my Outlook 2019 isn’t working correctly and furthermore I don’t have much time wasted as I required these PDF files ASAP. Just to be on the safe side I have saved as backup of all my emails but I don’t know which solution suits my requirement. If anybody has the solution to solve my problem of saving Outlook emails in PDF, then please suggest to me quickly.

Nowadays, there are many users who are looking for solutions to export their Outlook PST files to PDF format, but unable to found the correct solution yet now. In the following blog, users will get to know the simplest methods for achieving the Outlook PST to PDF conversion, both manually and utilizing automated professional techniques. They can go with any method as per their choice and conversion needs.

But, first let’s discuss the benefits of PDF files and why users want to save their Outlook emails in Adobe PDF format.

Benefits of Saving Outlook Emails to PDF Format

  1. PDF is a free application as related to Outlook.
  2. PDF files can be compressed so as to be simply shared online.
  3. PDF exhibit documents in the electronic file format that is independent of hardware, software, and Operating Systems.
  4. Everyone can secure and save their PDF files by protecting them with user and owner passwords.
  5. The security setting of the PDF files can be modified so as to prohibit users from printing, editing, etc.

How to Save All Outlook Emails to Adobe PDF?

Various manual ways are available to users using which they can simply export and save their Outlook emails to PDF format, but and there is a high risk of data loss by using these manual methods. Also, they are quite professional and technical, which makes it tough for not-professional users to follow them. Therefore, users search for a third-party solution that is easy and reliable to follow and provides 100% effective solution.

Save Outlook Emails to PDF using Manual Technique

  1. Open MS Outlook.
  2. Choose the email, click on the File menu >> Save As option and then save it as .html format at your required location.
  3. Now choose the saved .html file and right-click on that. Hit on the Open with option and choose MS word from the list of programs.
  4. Then, go to the File >> Save As >> then choose .pdf format from the listed formats to save the file in PDF file format. Now, save it as .pdf format.

This process is suitable for moving a few Outlook emails to PDF format, as it needs one-by-one processing. But if you are having a need to perform Outlook to PDF conversion on a large scale, then it is not the correct solution, as it doesn’t support batch Outlook emails conversion to PDF format and attachments are not saved with the email messages. Moreover, this process is not 100% safe as there are high chances of data loss and data damage.

Save All Outlook Emails to PDF Format in a Single Process with Professional Solution

If you want to save all Outlook emails to Adobe PDF in a batch mode and without any data loss and data alteration, then you should go with Outlook Converter software. It is an advance and easy to use application that gives precise, complete and instant conversion of Outlook PST files to PDF file format. The software is designed to help users to resolve the query of how to save all Outlook emails to Adobe PDF document with attachments. Outlook File to PDF Converter is an ideal solution for users, which offers the easy to follow steps that are mentioned below:

  1. Download and run PCVARE Outlook Converter on your Windows OS.
  2. Open it, and click on the Select Files/Folder and choose Add Files, Add Folders or Load Outlook Profiles option for uploading Outlook PST files into the tool.
  3. After adding the Outlook emails, click on the “Saving Options” and then select the “Export to PDF” option.
  4. Now, select the PDF saving options such as – ignore system folders hierarchy, destination path, and file naming options. After that hit on the “Convert” button.
  5. Once you clicked on the Convert, the software will start the process of saving Outlook emails to Adobe PDF document with attachments.
  6. When the process completed, it will show a “conversion completed successfully” message. Then click Ok for finishing the process.

Final Words

Here in the above post, both manual and professional solutions for Outlook emails to PDF conversion are discussed well. Users may go with any of the recommended solutions as per their suitability and needs. If they want to go with the third-party too, then they can test it by downloading the FREE Demo edition of the Outlook Emails to PDF File Converter and saves the first 25 emails from Outlook PST to PDF format. After getting satisfied with the trial, they can continue with buying the licensed edition of the software.